Job description
Hong Kong Administrative Work Content
【Office Management】
Maintain office environment: Supervise the cleaning staff's work; clean the CEO's office tea set.
Ensure office equipment operates normally; if repairs are needed, coordinate with relevant personnel to resolve issues (e.g., air conditioning, lights, water dispenser, etc.).
Manage the procurement and inventory of office supplies, such as snacks, drinking water, office supplies, and daily necessities.
【Notification Handling】Write and handle various notifications, such as holiday notices, typhoon holiday notices, and salary payment notifications.
【HR Assistance】Assist in the recruitment process, such as resume screening, scheduling interviews, communicating offers, onboarding procedures, employee MPF-related process coordination, group medical insurance coordination, payroll preparation, handling labor insurance-related matters, and executive travel insurance-related matters; assist with the company's technology talent visa application matters.
【Logistical Support】Organize small afternoon teas for the company; handle the delivery needs of management members' items; manage office correspondence.
【Financial Assistance】Initiate approvals for company-related payment matters and follow up on processes; manage administrative petty cash.
【Travel Support】Book hotels for employees on business trips, organize travel receipts for management, and coordinate reimbursement processes.
【Communication and Coordination】Act as a communication bridge between various departments within the company to ensure smooth information transfer.
【Compliance Management】Ensure the company's policies and procedures comply with relevant legal regulations.
【Management Assistance】Other matters assigned by management members.